Meetings: minutes types, your own templates and a choice between Word and PDF
In the «Minutes» step you choose a minutes type for each meeting. Five types are included, each with its own structure: resolution minutes, narrative minutes, council business, results minutes and file note. Organisations create their own types from a Word template and their own prompt, and when you create the documents you choose Word, PDF or both.
- Five minutes types with their own structure Council business structures each agenda item into file reference, facts, considerations, numbered resolution and distribution list. Results minutes only record results, decisions and open tasks, and the file note summarises a conversation in a single section.
- Custom minutes types for the whole organisation A custom type combines a base type, a Word template and your own prompt that adds to the fixed rules: the draft still only contains what the conversation supports. Custom types are available to all bodies and users for every new meeting, and a draft keeps the type, template and prompt it was created with.
- Word, PDF or both, with the PDF in the template layout When you create the documents you choose the format, your last choice is preselected. With a template the PDF takes over its layout. Templates without a dedicated spot for the content can now be used, the content is added at the end, and new placeholders fill in the time, attendees, apologies, minutes type and approval date.