Meetings: minutes types, your own templates and a choice between Word and PDF
In the «Minutes» step you choose a minutes type for each meeting. Five types are included, each with its own structure: resolution minutes, narrative minutes, council business, results minutes and file note. Organisations create their own types from a Word template and their own prompt, and when you create the documents you choose Word, PDF or both.
Meetings step by step
Every meeting now shows how far along it is: details, recording, transcript, speakers and minutes, each with its state and the next step. Recordings can be transcribed again with different settings, speakers get suggestions from the conversation and can be merged, and the minute taker's notes go into the draft.
Minutes: person list per body and assignment of single passages
Assigned persons are remembered per body and offered as suggestions in later meetings. A single passage can be assigned to another person without changing the whole speaker. Remembered members are taken into account by speaker separation.
Company profile at onboarding via web search
The quick analysis when creating a customer, the profile completion in the customer file and the preparation job now fill the company profile via a web search. Industry, offering, tone and summary arrive even when the website cannot be read, for example site builders or bot protection. The website is still read and remains the authoritative source for contact details.
Minutes: playback of MP3 recordings seeks exactly
For uploaded MP3 recordings a playback file with an exact time index in original quality is created in the background. Clicking a position in the transcript starts the audio exactly there, even in long recordings. The original is kept and can still be downloaded; existing recordings are caught up.
Minutes: fetch a transcript by method
Where a recording has several transcripts, each can be fetched on request, for example the Swiss Standard German track next to the default transcript. Without a choice the existing ranking still applies. The response states which method was delivered.
Live call: greeting follows the voice agent settings
The live call from the app now follows the voice agent's greeting rules that previously applied to phone calls only: who starts, the verbatim greeting text and whether the greeting can be interrupted. With an uninterruptible greeting, no microphone audio reaches speech recognition during the greeting, which removes the double greeting caused by echo or room noise.
Dictation in every chat and in the assistants
You can dictate instead of typing in every chat and in the assistants. By default the browser or device recognises speech as before; on request, a dedicated speech recognition running in the company's data zone can be switched on per company.
Drives: link each location
With several locations, the Drives page shows each location with its own status. Employees link and unlink each location separately, and the AI says in the chat when a location is not linked yet.
Print Studio: assistant for changes in your own words
In the Print Studio you describe changes to a design in your own words, for example “phone number bigger” or “shorter claim”. The assistant shows what will change beforehand and answers questions about using the Print Studio.
PDFs in four designs and in the company design of your PowerPoint template
PDF reports have a new look and can be created in the designs Klar, Kontrast, Editorial and Corporate. If the company has a standard design, PDFs take its colours, fonts and logo.
PowerPoint, Word and Excel unchanged as PDF
When you ask the assistant for an existing presentation, Word document or Excel workbook as a PDF, it now converts the file instead of rewriting it. Slides, pages, colours, images and layouts stay as in the original.
Only project files can be pinned in a project chat
In a project chat, the @ picker and pinning now only offer files of that project. Company-wide knowledge stays out.
Longer chat answers and an answer length per agent
In chat, agents now write long reports, tables and drafts in full. How detailed an agent answers is set with the answer length Short, Normal or Detailed. If an answer still reaches the limit, the chat shows a notice and can continue writing from there.
Data connector connection test without a false channel error
The data connector connection test no longer reports a false channel error: the platform now ends the connection cleanly.
Use created files in the chat
Files created by the assistant can now be pinned to a chat just like uploads. The assistant always reads the newest version.
Your own PowerPoint template as a design for presentations
Presentations can be built on an uploaded company template, with its layouts, colours and fonts. One template can be marked as the company's standard design.
Print Studio: store customer material
Whatever an advertiser sends, such as logo, photos, texts, preferred format and a note, is filed once in the Print Studio. All colleagues see what is new and start a motif from it that already contains everything.
Real charts and key figure tiles
Real charts, including waterfall and combo, and key figure tiles in PowerPoint and PDF.
Redesigned PowerPoint presentations
Redesigned PowerPoint presentations with templates, clean layouts and no clipped text.
Print Studio: make finished ads print-ready
You can now upload a finished ad in the Print Studio. Its texts are recognised and turned into editable text layers, removed from the image, and the image is fitted to the chosen format and sharpened and enlarged to the target resolution. You then edit, check, approve and export the ad as usual. The preparation runs on our own platform in the EU and does not use the image quota.
New Print Studio: templates, live changes and assigned approval
The Print Studio has been rebuilt. Ads are created from templates, and texts, fonts, alignment and format can be changed afterwards without generating a new image. Approval is sent to a specific person on the team, and the InDesign file is also available as a snippet to place on a page.
Offers: surveying and geomatics disciplines
The offer configurator now supports the surveying and geomatics disciplines with their own position templates, time-and-materials with a cost ceiling as default, and one-time as well as annual fee groups. Each position can carry a lump sum next to hourly lines.
Offers: standard text blocks per discipline
For municipal engineering, civil engineering and general planning the recurring sentences are now available: cost ceiling, ancillary costs on actual effort, scheduling, closing formula, change handling, standard exclusions and the procurement note. The document uses them automatically and the draft is pre-filled with them.
Offers: document title per offer type and company logo
PDF and Word now carry the title of the selected offer type (fee offer, indicative offer or supplementary offer) and show the tenant branding logo on the cover page.
Offers: discount base, rounding to 0.50 and 5 centimes, apprentice level L2
The fee calculation can apply the discount to fee plus ancillary costs, round totals up to 0.50 or commercially to 5 centimes. The rate ladder includes apprentice level L2. All stored original offers now recalculate to the centime.
Agent from another organization
If you open an agent that belongs to another of your organizations, the configuration now tells you which one and offers to switch, instead of showing an empty configuration. The start language selection also wraps cleanly when many languages are offered.
Statistics per agent
Every agent has a statistics page: conversations, messages, duration, response time, usage by weekday and hour, the documents the answers are based on, and the trend, filterable by channel, period and language, with CSV export. The website chat now assigns conversations to the individual visitor, so conversations of different visitors no longer mix.
Agents search their documents from the start
New agents now have knowledge search switched on from the start. A project assistant can find and read the files of its project instead of only seeing individual excerpts. Agents created since 18 September get knowledge search added. Where someone deliberately switched it off, it stays off.
HTML files in chat
You can now upload HTML files in chat, such as exported documentation. The agent reads their text and uses it for its answers.
Confirm sign-in in the app: more reliable
If the code cannot be sent by email, sign-in now reports this instead of confirming a delivery. Resetting the device pairing also blocks expired requests. Pairing a device is more robust against failures, and several people on the same company network can pair at the same time.
Confirm sign-in in the app
Companies can switch on an optional two-factor sign-in. Every browser sign-in is then confirmed in the AI-Buddy app with yes or no. Without a phone, a one-time code by email helps. Without the policy switched on, signing in stays exactly as before.
Projects: create, assign and tick off tasks in the chat
Every project now has a simple task list with title, assignee and an optional due date. Whoever is assigned a task receives a notification with a direct link. In the project chat the AI agent creates and ticks off tasks on request, with the asking person's permissions and a result card to undo. Tasks can be turned off per project without deleting anything.
Notetaker: greeting in the meeting chat and speaker names in the live transcript
After being admitted, the notetaker introduces itself in the meeting chat: who is recording, for whom and how to remove it. The live transcript shows who is speaking.
Live workshops: evaluation, certificate of attendance and follow-up
After a workshop an evaluation compares all sessions, an assistant suggests slide changes, and participants automatically receive a certificate as a PDF.
Live workshops: guests without login and self-study
Guests join a workshop by link or QR code without an account. Anyone who missed the session can catch up later in self-study.
Projects with a network folder
The project chat answers from the assigned folder on your file server, and sources name where the file is located. An administrator releases the folder in the project.
Word add-in: review, outline and work through comments
The Word add-in reviews a document for completeness, terminology, style and figures, suggests an outline and helps with open comments.
Contact memory: persona per contact and contact card in the reply draft
From your communication a persona emerges for each contact with salutation, tone and open points. When replying in Outlook the agent uses this contact card.
PowerPoint add-in: slide library, deck from content, translation and handout
In the PowerPoint add-in a briefing or document becomes a deck in your template. Single slides can be sharpened and whole decks translated.
Excel add-in: formulas, analysis, cleaning and platform data
The Excel add-in writes and explains formulas, analyses selected ranges and proposes clean-ups. Platform data can be loaded as a table.
Outlook add-in: mail briefing on open
When a longer e-mail is opened, the Outlook add-in shows a briefing card with the request, open points, deadline and expected action without a click.
Global search: conversations, files and knowledge in one place
One search queries conversations, stored files and the knowledge base at once. It only finds what the asking person may see.
Digital secretariat: callbacks, enquiries and messages from the phone call
The voice agent recognises callers, captures the request and creates callbacks and messages as tasks with a deadline and an owner.
Document intake: recognises the document type itself, with 16 ready-made templates
An uploaded document is automatically matched to the right type, such as invoice, delivery note or reminder. One to three examples are enough for your own types.